How to Recall an Email in Outlook | Know it All Here

Last Updated On : May 1, 2023

Recalling an email in Outlook is easy. However, some still need help figuring out how to recall an email in Outlook. And that’s alright as long as you’re willing to learn. So, what is Outlook?

Outlook is a professional Email tool that workers of the same company can use to receive and send emails. Therefore, you can only recall emails if the recipient’s email IDs are from within the organization.

So, if you want to retract emails from people outside your company, I suggest you stop. And if not, then let’s unfold the pattern of recalling emails.

How to Recall an Email in Outlook | The Process

To retract an email in Outlook, you must download their desktop application first. And only once you’ve downloaded the application can you start recalling the emails.

Now, without any further conversation, let’s move on and find out how to recall an email in Outlook 365.

• First, click on the Menu on the left side of your Outlook application and choose “Sent Items” to view your emails.

• Then, find the Outlook email on the search bar at the application’s top section and double-click it. Thus the email will open in a new window.

• Next, ensure you have the message tab in your email window. And if you find it, select the three dots on the right of the toolbar.
• Then, hover over the Actions tab and choose Recall this message.

• If you cannot see the three dots, select Move from the Toolbar and choose Actions and Recall this message.
• Next, a pop-up window will appear on your screen, reading, “Delete Copies of the Unread Message” or “Delete the Unread Copies and Replace With a New Message.” Select your preferred option and ask Outlook to notify you if the process succeeds or fails.

• Lastly, if you want to replace your old message with a new one, Outlook opens a second screen. And here, you can revise your message.

Note: A recall message doesn’t make your old email disappear. Therefore, writing “Please Read” or “Urgent” in your recall message’s subject line is best. That way, your reader will open this message before the previous message.

How to Retract an Email in Outlook: What if I Can’t Recall

You cannot recall that email if your recipient has already opened the message. However, you can set up your Outlook to spare you some time to reconsider the message before sending the message.

So, let’s learn how to recall an email in Outlook by delaying it:

• First, choose the “File” option in the upper-left corner of your Outlook
• Then, scroll down and select “Manage Rules and Alert”.

• Next, the “Rules and Alerts” screen will appear on your window. And from there, you have to choose the “New Rule” option.
• After that, another pop-up screen will appear, and here you have to choose “Apply Rule” on “Messages I Send”. And once selected, select “Next.”

• Then, a confirmation screen will appear, where you have to choose YES and confirm.
•  Next, select the “Defer Delivery by a Number of Minutes” option. And once you click on it, another screen will appear where you must put your preferred moments.

• Finally, name your rule and tick “Turn on This Rule.”

Learn How to Recall an Email in Outlook on a Mac Computer

Until now, we discussed how to recall an email in Outlook on a Windows app. But now, we’ll learn to recall Outlook on a Mac.

So, let’s give it a thorough read:

1. Go to your MAC Settings
2. Then, select the “Compose and Reply” option in the Settings
3. Next, set your grace period for the email and save it
4. Finally, choose “Undo” and test by emailing your colleagues.

You can only partially recall your messages on Outlook Mac. However, you can unsend it as mentioned here.

The Conclusion

So, this is how to recall an email in Outlook. And always remember there’re various ways to save your preposterous Outlook emails from Colleagues or your boss. You just have to know how.

All the Best!

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