How to Create and Change Signature in Any Outlook Version

One of the features of the Microsoft Outlook email client is that it lets you create custom signatures. This ensures that your emails get a professional look and convey a sense of closure to the recipient. After setting up your sign, you may desire to modify it later on. MS Outlook users commonly ask how to change signature in Outlook.

This process to edit or format your signature can happen on Outlook on Windows, Mac, or the web. You just have to navigate to the ‘Message’ tab, find ‘Signatures’ and make your edits. In the sections here, we will explain how to create and edit signatures in Microsoft Outlook.

How to Create a Signature in Outlook and Change It

You can create and edit a signature in all versions of Outlook. Below, you can read all about creating signatures in each version.

1. Create a signature in Outlook (new version)

Follow these pointers to make your signature or change it in the new Outlook version.

• In Outlook, access ‘Settings.’

• Choose ‘Accounts’ followed by ‘Signatures.’
• Choose the ‘New signature’ option. It is present below ‘Email signature.’

NOTE – If you wish to edit or change your current signature, choose the signature name from the drop-down menu.

• Add the text you desire to your signature or edit the existing text.

• Similarly, you can also add or change images and the formatting of the signature.
• When you are satisfied with the outcome, hit ‘Save.’

POINT TO NOTE – You have the option to select the signature you desire to show automatically for replies/forwards or new messages. It is located below the email signature editing box.

2. Create or make a signature in Outlook on the web

You can create your sign and then learn how to edit a signature in Outlook on the web. Visit Outlook.com and use these points.

• In the Outlook web version, choose ‘Settings.’

• After that, select ‘View all Outlook settings’ followed by ‘Compose and reply.’

• Input your signature below ‘Email signature.’

• After that, you can utilize the formatting choices below to modify its appearance.
• Check on the Automatically include my signature on new messages I compose’ box if you wish the signature to show at the bottom of the messages that you write.
• Opt for the ‘Automatically include my signature on messages I forward or reply to’ box. Do it if you desire the signature to display on messages that you reply to or forward.
• If you wish to manually add the signature to a specific email, do not choose any of these options.
• When finished, hit ‘Save.’

NOTE – One Outlook email account can only have one signature.

3. How do you add or change a signature in the Outlook app for Desktop

In the Outlook Desktop app, you can copy and paste your sign in the ‘Signature’ section. These points will help you easily set up a signature and edit it.

• In the app, tap ‘File.’ It is at the top-left part.
• Now, choose ‘Options’ and then ‘Mail.’
• Navigate to the ‘Composers’ section.
• Press ‘Signatures.’
• Paste your signature in the box that reads, ‘Edit Signature.’
• You can also insert a signature saved as a file in your system.
• Launch the ‘Signature’ field in Outlook Desktop and tap ‘Insert File.’
• Tap open your signature file.
• After your signature goes into the ‘Signature’ field, pick it as the default sign.
• This will make it appear for all new messages and forwards.
• The option ‘Choose default signature’ will be present in the ‘Signature’ field.

4. Create and edit a signature in Outlook for Mac

The process to create and edit a signature in Outlook on Mac is no different than doing so in other Outlook versions. These pointers will explain how to edit a signature in Outlook on Mac.

• Launch the Outlook application.
• From its menu bar, choose ‘Preferences.’

• Now, select ‘Signatures.’

• You will see the signature to change on the left side.
• Choose it and tap ‘Edit.’

• A window will show up featuring your current signature.
• Do the required changes and hit ‘Save.’

• This button will be at the top-left.
• Exit the popup window.
• The right part of the signature window will display your edits.
• They will be below ‘Signature Preview.’
• When done, hit the ‘X’ button on top to close the window.

POINT TO NOTE: You can also add your newly made signature in every email by selecting ‘Choose default signature.’ If you want to set your sign on a case-by-case basis, hit ‘Signature’ and pick the appropriate one.

5. Create a signature on Outlook mobile

The process to create a signature in MS Outlook for Android is just a few steps long.

• In the Outlook app, find and access the Outlook icon.
• Now, tap the gear icon present on the lower-left part.

• Click on your account and choose ‘Signature.’

• Input the links and text you want in your signature.
• Finally, tap ‘Done.’

iPhone users should follow these points:

• In the Outlook app, access ‘Settings.’
• Touch your account.
• Choose ‘Signature.’
• Input the signature text in the relevant box.
• If you desire to put in an image to the signature, touch the ‘Signature image’ button.
• Finally, hit ‘Save.’

The Bottom Line

Learning how to change a signature in Outlook is an exciting process as you find out how to customize it perfectly. This process can be accomplished on different Outlook versions. So no matter whether you are a Mac, Windows, Android, or iPhone user, you will be able to create and update your signature easily.

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